Hosting an office Christmas party is important for company morale, to recognize and thank your employees, and maintain team dynamic. office Christmas party bring people together allowing you to end the year on a positive note! There is no better way to thank your employees than having someone dressed up like Santa handing out candy canes and playing joyful music!
Planning An Office Christmas Party
Planning your unforgettable office Christmas party takes time and effort though, so start early! The most important thing you need to do is get a venue booked at least five (5) months in advance and I suggest having the party outside of the office. It is more fun to get together outside of the office for a night of fun.
Get a save the date out to your employees a couple of months in advance as well so that your employees can get the date on their calendar. Also, include an RSVP date so that you can get an accurate number of attendees for food and beverages.
Plan your menu in advance and make sure that it has food options for everyone. Either allow three (3) or four (4) meat options for selection or offer a buffet. Buffets are always good because they allow people to pick and choose what they like to eat.
Make sure you plan entertainment for the evening. I suggest having some music and some entertaining games or raffles to break up the evening. Give the employees a chance to win some nice prizes throughout the evening at office Christmas party.
Decorations are also important. You do not have to go overboard, but make sure the room is not bland. Remember, it is the holiday season, so bring some cheer into the room with some holiday fun!
Generally, you can count on spending roughly $75 per person on an office Christmas party. If you are looking to save some money, luncheons are going to be on the cheaper side. A dinner/cocktail type of event is going to be much more expensive. Also, think about the day of the week that you have the event. If you are going to have alcohol at the office Christmas party, the day of the week will determine how much your employees and their spouses will drink. This will play a role in how much money you will spend as well. If you do provide the alcohol free of charge, such as an open bar, you can bet that most people will drink more than normal. With that, the consumption will also be more on a Friday evening than a Wednesday evening.
On top of the food and beverage cost, you also have to think about the venue, decorations and gift costs. Some companies like to give their employees a small gift as a token of their appreciation. If you are on a budget this is not something you need to do, but it is always an option.
I would say that children are generally not invited to office parties; however, I can remember going to a couple of my mother’s office Christmas party as a young child. I believe this has changed over the years. More often than not, children are not invited to office parties today.
Tips – Do’s and Don’ts
1. Do not exclude spouses or significant others. It is important that your employees can bring their loved ones to their office Christmas party. Never charge your employees for their meal at your office party.
2. It is rude and inconsiderate to invite your employees to a nice dinner only to make them pay for it later. It is their day to celebrate. You are honoring them and thanking them for their hard work throughout the year.
3. Offer taxi rides for those who have too much to drink.
4. I would not create a seating chart. Allow your employees to pick their seats at the event. You want them to have fun and enjoy the event.
5. If you are worried about the expense, I suggest moving the event to January when reserving space for an event is quite a bit cheaper.
In conclusion, hosting an office Christmas party is generally a tradition at most companies. Do not break the cycle by not having one. Show your appreciation for your employees by having one of the best ones you have ever had. Employees really look forward to events like this. It is a great bonding experience and truly helps set the tone for the coming year.
Think about whether or not you have the funds to take your employees outside of the office. If you can, I truly think it is your best option. I also suggest allowing them to invite their significant others. An open-bar or cash bar is always an option. The most important thing to remember is that you provide a stress-free environment of fun for your employees to enjoy. This is their night to relax and reflect on a year of accomplishments. Bask in the joy with them and shower them with memories!!
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